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Commissioner's Corner

Player Movement

a. Player movement

i. No player will be allowed to play in a Mawha league game unless rostered with AAHA USA Hockey Registrar and Mawha league rosters for the team and confirmed by the appropriate Vice President (or Commissioner).

ii. Until December 31st players within a club can move (with appropriate notification and confirmation) within an age division and/or between age divisions, as long as age appropriate (goalies exempt).

iii. A player who has played in 3 (goalies; 5) or more Mawha Tier I league games during the current season may not move to Tier II or lower without Executive Board approval.

iv. Notification of the move must be made (by telephone or email) to the appropriate Vice President (or Commissioner if the appropriate Vice President is not available) no later than noon the immediate Friday before the Mawha league game. · Age groups 8U, 10U and 12U – Vice President · Age group 14U, 16U and 19U – Executive Vice President

v. Once a player move is confirmed, they cannot be moved back to, or to another Mawha team for the weekend. If the player is to be moved back to, or to another team the next weekend, this player movement procedure must be followed for the next weekend.

vi. Required information in notification to the appropriate Vice President; 13 · Club Name · Player’s Name · Birth Date · Uniform Number · Position · Team (Age and Division) Movement From · Team (Age and Division) Movement To · Club representative name, email address and cell phone number requesting the move.

vii. The appropriate Vice President will email confirmation of the player move to the club official that requested the move. viii. Failure to follow the above notification process may cause the player to be declared ineligible, the club fined and/or the game forfeited by the Commissioner


****** PA Act 153 & USA Hockey ******

All Pennsylvania teams and teams that have played 30 or more games in Pennsylvania.

 USA Hockey has allowed PA coaches, managers and anyone that is required to be screened under PA Act 153 to have fulfilled the USAH screening requirement under a one year pilot program.  For more information on the screening requirements under Pennsylvania Commonwealth Law go to http://www.atlantic-district.org/screening_rules.php

To meet the requirements for the USAH screening you need to complete the attached report and return it to the AAHA SafeSport Coordinator by November 1, 2017  This is for Pennsylvania organizations and other teams that have played 30 or more games in Pennsylvania! 

 


Please return the completed report to aaha.act15@gmail.com

Thanks,
Pete Rothman
AAHA SafeSport Coordinator
aaha.act15@gmail.com

Cell:  610.721.4378

UPDATED SAFESPORT PROGRAM HANDBOOK

SafeSport's handbook is considered a "living" document where it is constantly updated.  The attachment is the handbook updated as of 9/22/15.

Getting Ready for the Season

The 2017-2018 season is just about here.  All coaches, managers and anyone with frequent contact with players under age 18 must have completed the SafeSport Online Training every other year http://www.usahockey.com/safesporttraining .  This includes locker room monitors.  Managers and other volunteers will need to register with USA Hockey which is free.

Screening - The same volunteers must be screened every other year.  Go to the Screening Tab on http://www.atlantic-district.org/ for more information.  PA coaches and volunteers must also be screened using the PA law.  See the below section on PA Screening.

Fines and Penalties

Attached is a list of potential fines and penalties.  Please be timely posting scores, submitting paperwork and having a representative at meetings.

Major Penalties

It is the responsibility of the head coach to notify the commissioner of all major penalties by submitting a copy of the score sheet to the commissioner by noon the Monday  following the game.  Either via Fax 610.701.5402 or email coachrothman@gmail.com .  This includes both league and non-league games.

Any late submission will include a $30 fine assessed to the club.

MAWHA Commissioner - Pete Rothman

coachrothman@gmail.com

Cell 610.721.4378

Fax 610.701.5402

 

 


PA Screening for PA Coaches, Referees and Volunteers

FROM: GLENN HEFFERAN, AAHA President  

On July 1, 2015, the Commonwealth of Pennsylvania placed into law, Act 15 of 2015 (which amended Act 153 of 2014) and established various screening and background check requirements for those persons who are "responsible for a child�s welfare or have direct and routine contact with children�. This Act applies to academic institutions, childcare programs as well as youth sports programs, teams and associations.  As a result, the AAHA is setting forth the following policy;

  1.       For the those programs, associations, leagues and ice rinks within the Commonwealth of Pennsylvania, which are member programs of the AAHA and utilize paid or volunteer individuals, including but not limited to; coaches, on-ice game officials, team managers, trainers, locker room attendants and other persons having direct contact with minor children through their involvement with youth hockey activities are compelled to verify that their volunteers and employees comply with the screening requirements in Pennsylvania Act 15. 
  2.       In order to comply with the new Pennsylvania Law; volunteers shall submit to PA State Police Screening, Pennsylvania Child Abuse History and FBI Criminal History or sign the FBI Exemption Affidavit as set forth below:
    1.     For the PA State Police Criminal Background Check -
      https://epatch.state.pa.us/Home.jsp 

AND

  1.    For the Child Abuse History -http://www.compass.state.pa.us/cwis/public/home

AND

  1.     For FBI Criminal Background Check Follow this link for instructions � (Unless Exemption applies)http://www.pa.cogentid.com//index_dpw.htm
    1.  
  2.    FBI Fingerprinting Exemption Affidavit (A volunteer who meets the requirements may sign a notarized affidavit instead of completing FBI screen).  For a copy of the Exemption Affidavit, click here

NOTE: Pennsylvania Governor Wolf has waived the fees for the above two certificates for volunteers only. 

  1.       Employees, independent contractors and other paid persons must complete all three (3) of the above certifications. Paid persons may not use volunteer certifications.

NOTE: Date for completion: The AAHA requires all volunteers and paid persons to complete the certification process not later than December 31, 2015. Employees hired after December 31, 2014 and volunteers selected after August 25, 2015 must complete the appropriate screening process before beginning work or service.

  1.       The Act also applies to those persons responsible for the hiring employees or selecting volunteers. For example, a rink owner, who may never have direct contact with a minor, but who hires a new Director of Hockey, must also comply with the verification and recordkeeping provisions of Act 15. 
  2.       Team Managers, trainers and other medical personnel who tend to minor-aged players are required to comply with PA Act 15. 
  3.       Under a one-year conditional agreement with USA Hockey, all volunteers and officials who comply with Act 15 will be exempted from the USA Hockey screening program.  
  4.       It shall be incumbent on the Organization President or Chief Executive to verify the compliance of volunteers and employees and to maintain accurate records to insure compliance    with PA Act 15.

For high school programs, the school�s Athletic Director or varsity head coach and league appointee shall be responsible for verifying compliance and maintaining the appropriate credentials.

  1.       Teams advancing to post-season District and National Tournament play will be required to provide proof of compliance as part of credentialing compliance for District Tournament participation. 
  2.       If you have completed the 3 screening checks required under PA Act 15 within the last four (4) Years, you may submit those credentials. Keep in mind that the Act requires renewal every 5 years.
  3.    Date for completion: The AAHA is requiring that all persons requiring screening as defined under the Act, shall complete the required process not later than December 31, 2015.

PROCESS FOR ON-ICE GAME OFFICIALS - 

  1.       All AAHA registered On-ice Game Officials, 14 years of age or older, who reside in Pennsylvania and who will officiate in Pennsylvania must comply with PA Act 15, and obtain all three (3) Checks (FBI, State Police and Child Abuse Certificates). 

2)    In accordance with the law, any employee/independent contractor who was hired or selected after December 31, 2014 would normally be required to provide all 3 certifications before starting work.  While the Child Abuse and State Criminal Certifications come back within a few days, the FBI fingerprinting certification can take up to 2 months.

        The Atlantic District (AAHA) has agreed to allow such officials to take advantage of a part of Act 15 that allows them to work provisionally under December 321, 2015 if they: (1) provide copies of their Child Abuse and state Criminal certifications; and (2) provide their completed application showing they've applied for their FBI certification and (3) sign the Provisional Employment Affidavit.  Click here for a copy of the Provisional Employment Affidavit.

3)   Also, officials who are minors (age 14-17) may also be exempted from the FBI fingerprinting if they sign the Minor Employee Affidavit and comply with its terms.  Click here for the Affidavit

4)   All level 1 officials who were not registered USAH Officials as of December 31, 2014 and reside or officiate in Pennsylvania may not accept any assignments until completing  all three (3) Checks (FBI, State Police and Child Abuse Certificates).

  • All On-ice Game officials shall be required to submit their valid screening credentials to the Affiliate, either by mail or email.
  • The Affiliate shall maintain a database of those officials that have completed the PA Act 15 screening process and have appropriately filed their credentials with the Affiliate. You must send in a copy of your completed screening or order to be considered "complete" with all of your necessary requirements
  •  To mail your screening credentials, send to Colleen Marinari, Executive Director - AAHA - 1623 Hilltop Road - Spring City, PA 19475

You may email your credentials to: Info@Atlantic-District.org

8)   For those officials that reside in the Commonwealth of PA or who will officiate in the Commonwealth of PA, will only need to do their screening in compliance with Act 15.  You are not required to do the USA Hockey requirement of being screened thru the Atlantic District. 

  • For those officials that DO NOT reside in the Commonwealth of Pennsylvania nor will officiate in the Commonwealth of Pennsylvania, you are not required to complete the PA Act 15 screening process.  All of these officials must be screened using the Atlantic District screening policy as shown on this website and thru the Verified Volunteers Screening Company.

Note to all, regardless of paid or volunteer position:

 If an individual is arrested for or convicted of an offense that would constitute grounds for denying employment or participation in a program, activity or services under Act 15, or is named as a perpetrator in a founded or indicated report, the individual shall provide their program administrator or designee with written notice not later than 72 hours after the arrest, conviction or notification that the person has been listed as a perpetrator in the Statewide database.

 

SafeSport Preseason Checklist

The SafeSport Training and Refresher Training are each valid for two seasons. Thus, if you took the training during the 2014-2015 season, it was valid for the 2014-2015 and 2015-16 seasons and you will need to complete the SafeSport Refresher course for this 2016-17 season. http://www.usahockey.com/safesporttraining . It is the policy of USA Hockey and the AAHA that those participants who (1) have regular, routine or frequent access to or supervision over minor participants (e.g., coaches, team managers, chaperones, etc.), (2) are responsible for enforcing child abuse and misconduct policies, (3) are in managerial or supervisory roles of a USA Hockey Member Program, and (4) are new and current employees and/or volunteers of a USA Hockey Member Program, shall complete appropriate training

Screening of all coaches, managers, locker room monitors, officials and others that have regular, routine or frequent access to minor participants are to be screened every two years (see screening schedule below). Those in Pennsylvania (or participate in PA for 30 or more days) are required to comply with Pennsylvania Act 153 (amended by Act 15) screening requirements; o Pennsylvania Child Abuse History Clearance; o Pennsylvania State Police Criminal Record Check; and o Federal Bureau of Investigation Criminal Background Check. For more information on the PA requirements go to http://www.atlanticdistrict.org/screening_rules.php If you are not subject to the Pennsylvania law then go to http://www.atlanticdistrict.org/screening.php All PA clubs must report to the AAHA a list of the cleared certificates received by November 30, 2016. Attached is a copy of the report that needs to be filed with Pete Rothman, AAHA SafeSport Coordinator aaha.act15@gmail.com.

If your Screening Started:

Year Screened Pennsylvania Compliance Not Subjet to PA Law AAHA Compliance
2015-2016 You were screened under PA153 You were Screened through AAHA - Verified Volunteers
2016-2017 No Current Screening Required No Current Screening Required
2017-2018 AAHA Screening Required AAHA Screening Required
2018-2019 No Current Screening Required No Current Screening Required
2019-2020  AAHA Screening Required AAHA Screening Required
2020-2021 PA 153 Screening Required No Current Screening Required

 

If your Screening Started:
 

Year Screened Year Screened Pennsylvania Compliance Not subject to PA Law - AAHA Compliance
2016-2017 PA 153 Screening Required AAHA Screening Required
2017-2018 No Current Screening Required No Current Screening Required
2018-2019 AAHA Screening Required AAHA Screening Required
2019-2020 No Current Screening Required No Current Screening Required
2020-2021 AAHA Screening Required AAHA Screening Required
2021-2022 PA 153 Screening Required No Current Screening Required

 

Locker Room Monitors that have followed the above training and screening procedures should be scheduled for the season. It is the policy of USA Hockey that all USA Hockey Member Programs must have at least one responsible screened adult (which may include coaches, managers or other volunteers) present monitoring the locker room during all team events. Acceptable locker room monitoring could include having locker room monitors inside the locker room while participants are in the locker room, or could include having a locker room monitor in the immediate vicinity (near the door within arm’s length and so that the monitor can sufficiently hear inside the locker room) outside the locker room that also regularly and frequently enters the locker room to monitor activity inside.

Review your organizations Electronic Communications Policy. If the player is under the age of 18, any email, text, social media, or similar communication must also copy or include the player’s parents. Coaches are prohibited from having players joined to or connected through their personal Facebook page or any other similar social media application. To facilitate communication, an official organization or team page may be set up and players and parents may join (i.e., “friend”) the official organization or team page and coaches can communicate to players though that site. All electronic communication of any kind between coach and player, including use of social media, must be non-personal in nature and be for the purpose of communicating information about team activities or for team oriented motivational purposes.

Submit your Organization’s SafeSport Coordinator Name and Contact Information to Pete Rothman by September 1, 2016. This individual should be familiar with the USA Hockey SafeSport Program Handbook. https://assets.ngin.com/attachments/document/0102/5713/USA_Hockey_SafeSport_Program_Handbook.pdf

Coming this September (scheduled) USA Hockey will publish a SafeSport Manual.

If you have any questions during the season please call Pete Rothman 610.721.4378 or email pete@rbcpa.net.

MAWHA Player Movement Rule

Roster changes may be made after December 31st , however players added to the roster after December 31st are not eligible for District playoffs or MAWHA league games and playoffs.

  1. Player movement
  1. No player will be allowed to play in a Mawha league game unless rostered with AAHA USA Hockey Registrar and Mawha league rosters for the team and confirmed by the appropriate Vice President (or Commissioner).
  2. Until December 31st players within a club can move (with appropriate notification and confirmation) within an age division and/or between age divisions, as long as age appropriate (goalies exempt).
  3. A player who has played in 3 (goalies; 5) or more Mawha Tier I league games during the current season may not move to Tier II or lower without Executive Board approval.
  4. Notification of the move must be made (by telephone or email) to the appropriate Vice President (or Commissioner if the appropriate Vice President is not available) no later than noon the immediate Friday before the Mawha league game.
  • Age groups 8U, 10U and 12U – Vice President
  • Age group 14U, 16U and 19U – Executive Vice President
  1. Once a player move is confirmed, they cannot be moved back to, or to another Mawha team for the weekend.  If the player is to be moved back to, or to another team the next weekend, this player movement procedure must be followed for the next weekend.
  2. Required information in notification to the appropriate Vice President;
  • Club Name
  • Player’s Name
  • Birth Date
  • Uniform Number
  • Position
  • Team (Age and Division) Movement From
  • Team (Age and Division) Movement To
  • Club representative name, email address and cell phone number requesting the move.
  1. The appropriate Vice President will email confirmation of the player move to the club official that requested the move.
  2. Failure to follow the above notification process may cause the player to be declared ineligible, the club fined and/or the game forfeited by the Commissioner.